Effective Date: August 17, 2026

Whitetail Suites ("Whitetail Suites," "we," "our," or "us") respects your privacy and is committed to protecting the personal information you provide when visiting WhitetailSuites.com, contacting us, or making a reservation.

This Privacy Policy explains what information we may collect, how we use it, when it may be shared, and the choices available to you.

When you visit our website, contact us, or make a reservation, we may collect information such as:

• Name
• Email address
• Telephone number
• Billing and payment-related information
• Mailing or billing address
• Reservation dates
• Number of guests
• Booking and stay information
• Messages, questions, and special requests you send us
• Information necessary to provide access to your reserved cabin
• Website usage information, such as browser type, device type, IP address, pages visited, and referring website

We only seek to collect information reasonably necessary to operate our business, process reservations, communicate with guests, and improve our services.

We may use information we collect to:

• Process and manage reservations
• Confirm bookings and payments
• Communicate with you before, during, and after your stay
• Provide check-in, smart-lock access, and checkout information
• Respond to questions and customer-service requests
• Maintain the safety and security of our guests and property
• Improve our website and guest experience
• Maintain business and financial records
• Prevent fraud, misuse, or unauthorized activity
• Comply with legal, tax, accounting, or regulatory requirements
• Send promotional communications when permitted by law and consistent with your preferences

We do not sell your personal information to advertisers.

Reservations may be made directly through Whitetail Suites or through third-party booking platforms or service providers.

Payment information may be collected and processed by a third-party payment processor. When a third-party provider processes your payment, its own privacy policy and security practices apply.

Whitetail Suites may receive information necessary to manage your reservation, such as your name, contact information, reservation details, payment status, and transaction information. We may not receive or store your complete credit or debit card information when payments are handled by a third-party processor.

Whitetail Suites may maintain listings or accept reservations through third-party platforms such as Airbnb, Vrbo, or other travel and booking services.

When you interact with one of these services, information collected through that platform is also subject to that company's privacy policy and terms.

Our website may contain links to third-party websites. Whitetail Suites is not responsible for the privacy practices, security, or content of websites operated by other organizations.

Whitetail Suites uses Wi-Fi-enabled smart locks to provide convenient keyless access to our cabins.

We may use reservation and access information to create, manage, activate, and deactivate temporary access credentials for your stay. Access codes are intended for registered guests and should not be shared with unauthorized individuals.

Information associated with smart-lock services may also be processed by the technology provider responsible for operating the smart-lock platform.

WhitetailSuites.com may use cookies and similar technologies to help the website function properly, understand website traffic, remember preferences, improve performance, and evaluate how visitors interact with the site.

Third-party website, hosting, analytics, advertising, or booking services may also use cookies or similar technologies according to their own privacy policies.

Depending on your browser and the technologies used on our website, you may be able to limit or disable cookies through your browser settings. Disabling certain cookies may affect website functionality.

If you provide your email address or choose to receive news, special offers, or other promotional communications from Whitetail Suites, we may use your contact information for those purposes as permitted by applicable law.

You may unsubscribe from promotional emails by using the unsubscribe option included in the message, when available, or by contacting us directly.

Reservation confirmations, check-in instructions, safety notices, and other communications necessary to provide your stay are considered service-related communications.

We may share personal information when reasonably necessary with service providers that help us operate Whitetail Suites, including:

• Website and hosting providers
• Booking and reservation platforms
• Payment processors
• Smart-lock and property-access providers
• Email and communication services
• Website analytics providers
• Accounting, tax, insurance, or professional service providers

We may also disclose information when required by law, court order, legal process, or when reasonably necessary to protect our guests, property, business, or legal rights.

We do not disclose personal information to third parties simply so they can independently market unrelated products or services to you unless you have consented or the disclosure is otherwise permitted by law.

We take reasonable administrative and technical measures to protect personal information under our control.

However, no website, electronic transmission, Wi-Fi network, or data-storage system can be guaranteed to be completely secure. You should use appropriate care when transmitting personal information online.

We retain personal information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, operate our business, maintain required records, resolve disputes, enforce agreements, and comply with applicable legal, tax, accounting, and insurance requirements.

Information that is no longer reasonably necessary may be deleted, anonymized, or securely disposed of.

WhitetailSuites.com is intended for adults arranging accommodations and is not designed to collect personal information directly from children.

We do not knowingly solicit personal information online from children under 13. If we become aware that such information has been collected inappropriately, we will take reasonable steps to delete it.

Depending on applicable law and the circumstances, you may contact us to:

• Ask what personal information we maintain about you
• Request that inaccurate information be corrected
• Request deletion of certain personal information
• Withdraw consent where processing depends on consent
• Opt out of promotional communications

Certain information may need to be retained for legitimate business purposes or to meet legal, accounting, tax, security, or contractual obligations.

We may update this Privacy Policy as our website, services, technology, or legal obligations change.

When changes are made, the updated policy will be posted on WhitetailSuites.com with a revised effective date.

We encourage visitors and guests to review this policy periodically.

If you have questions about this Privacy Policy or how Whitetail Suites handles personal information, please contact us:

Whitetail Suites
7861 Township Road 462
Loudonville, Ohio 44842

Email: [INSERT PRIVACY/CONTACT EMAIL]
Phone: [INSERT BUSINESS PHONE NUMBER]
Website: WhitetailSuites.com

Escape • Relax • Restore.